The Academy

Board of Directors

Board Meeting

Monday, October 27, 2025

5:00pm

Agenda

I.                     Open Meeting

The Academy’s mission is to help all students grow into college ready, exemplary citizens by combining academic mastery with personal empowerment to drive lifelong success. We serve our full community by intentionally developing a school culture that embraces diversity, equity, and inclusion. With this in mind, the Board of Directors welcomes all members of our community to this meeting and invites each person to begin our time together in whatever way will help ground you for thoughtful and productive discussion - a few deep breaths, a prayer, a moment to organize your thoughts, or whatever meets your needs.

II.                   Consent Agenda

a.       Approve Agenda

b.       Approval of September 29, 2025, minutes.

III.                    Public Comment

The chairperson will recognize anyone who signs the request form before the meeting time. Public comment and input shall be limited to fifteen minutes total, ten minutes per topic, and 2 minutes per speaker.  Neither Board members nor Academy staff is obligated to respond to comments or input.  The Board will provide written responses as deemed appropriate.

IV.                      Presentation and Discussion

a.       Principal Reports - Expectation: Principals will share first quarter updates on progress with their Annual Work Plans.

b.       Executive Director Evaluation – Expectation: The Board will collect input from Principals on the content of 360 feedback questions for the ED’s evaluation.

V.                 Reports from Directors, Principals, and Committees

a.       Executive Director Report – Expectation: The ED will update the Board on progress toward financial and operational strategic priorities.

b.       Chief Academic Officer Report - Expectation: The CAO will update the Board on progress toward instructional and cultural strategic priorities.

c.       Committee Reports – Expectation: Committee Chairs will update the Board on progress with each committee.

                                                               i.      Finance – See meeting minutes.

                                                             ii.      SACademic – See meeting minutes.

                                                           iii.      PTO – See meeting minutes.

VI.           Special Session Planning – Expectation: The Board will choose a date for a Special Session to hear an appeal .

VIII.         Executive Session C.R.S. §24-6-402(4) – Expectation: As needed, the Board may call an executive session for one of the specific topics identified below via a 2/3 majority.

a.       Discussions regarding buying or selling property;

b.       Conferences with an attorney to receive legal advice;

c.       Matters required to be kept confidential by state or federal law (e.g., student academic records);

d.       Security arrangements or investigations;

e.       Determining contract negotiation strategies;

f.        Personnel matters;

g.       Consideration of documents protected from disclosure under the Open Records Act; or

h.       Discussion of individual students where public discussion would adversely affect the student involved.

VIII.               Executive Summary

a.       N/A - There are no items up for a Board vote in this meeting.

IX.             Adjourn Meeting

Board Meeting Minutes

Monday, October 27, 2025

 

Board Members Present:                                                             Also Present:

Sarah Drewlow                 Chairperson                                       Brent Reckman                 Executive Director

Kevin Sanchez                   Vice Chairperson                              Sarah Gramarossa           Chief Academic Officer

Dan Klenjoski                     Treasurer                                            Stacy McCleskey              Exec. Admin. Manager

Kristen Cofrades               Secretary                                             Stephanie Mann               High School Principal      

Autumn Coffee                 Board Member                                 Roxanne Ellsworth           Middle School Principal

Larissa Fransua                 Board Member                                 Katy Stillman                      Elem 3-5 Principal

Jen Halford                         Board Member                                 Suzie Galbraith                  Elem K-2 Principal

Minutes of the regular board meeting of The Academy held at 11800 Lowell Blvd, Westminster, CO 80031 in Adams County on, October 27, 2025.

I.          Open Meeting

 A quorum being present, Sarah Drewlow called the meeting to order at 5:01 pm.

II.       Consent Agenda

a.       Kevin Sanchez moved to approve the September 29, 2025, minutes. Seconded by Larissa Fransua

Discussion:          None

Ayes:                     Sarah Drewlow, Dan Klenjoski, Kristen Cofrades, Autumn Coffee , Jen Halford

Nays:                     None

III.     Public Comment

There was no public comment this month.

IV.    Presentation of Discussion

a.       Principal Reports - Each level principal presented their first quarter updates on progress with their Annual Work Plans.

b.       Executive Director Evaluation

                                                               i.      Principals like the evaluation process.

                                                             ii.      Evaluation questions will be sent to principals in November.

V.      Reports from Directors, Principals, and Committees

a.       Executive Director Report

                                                               i.      Operations – Construction is going smoothly and no money has been taken from contingency.

                                                             ii.      Enrollment – We are still consistent in student enrollment, but we are starting to experience some of the enrollment decline that the rest of Adams 12 has experienced.

b.       Chief Academic Officer Report

                                                               i.      Graduation Trajectory

1.       There are 137 students in the 2026 class and 99% are on track to graduate.

2.       There are nine students who have been put on a watch list and will be given a teacher mentor that will check in with them on a weekly basis.

3.       There are seven students on an extended graduation plan.

4.       There are data differences in our 4-year graduation rate and that of CDE. We will continue to look at our cohort of 137 students in order to support them in the best way possible.

                                                             ii.      Attendance

1.       The team is familiarizing themselves with the new attendance program and examining the chronic absenteeism rate which is at 10%.

2.       Work is being done to clarify the definition of tardy and partial absence.

3.       The team reviewed the attendance policy and discussed ways to support families and students.

c.       Committee Reports

                                                               i.      Finance

1.       The audit will be discussed in detail at the November meeting.

2.       The athletics project and financing were discussed.

                                                             ii.      SACademic

1.       There were two new high school courses that were proposed and both were unanimously recommended.

2.       There were large number of volunteers in September and October. The team is discussing how we can capture families that can’t participate with time but with finances.

                                                           iii.      PTO

1.       Discussed upcoming events.

VI.    Special Session Planning – An online special meeting will be scheduled for November 14, 2025 from 2-6 or 12-4. Sarah Drewlow will confirm time and inform Board members.

VII.   Executive Summary

a.       There are no items up for a Board vote in this meeting.

VIII. Adjourn Meeting – Sarah Drewlow adjourned the meeting at 6:54 pm.