June 2025 Meeting Agenda and Minutes
The Academy
Board of Directors
Board Meeting
Monday, June 9, 2025
5:30pm
Agenda
I. Open Meeting
The Academy’s mission is to help all students grow into college ready, exemplary citizens by combining academic mastery with personal empowerment to drive lifelong success. We serve our full community by intentionally developing a school culture that embraces diversity, equity, and inclusion. With this in mind, the Board of Directors welcomes all members of our community to this meeting and invites each person to begin our time together in whatever way will help ground you for thoughtful and productive discussion - a few deep breaths, a prayer, a moment to organize your thoughts, or whatever meets your needs.
II. Consent Agenda
a. Approve Agenda
b. Approval of May 19, 2025, minutes.
III. Public Comment
The chairperson will recognize anyone who signs the request form before the meeting time. Public comment and input shall be limited to fifteen minutes total, ten minutes per topic, and 2 minutes per speaker. Neither Board members nor Academy staff is obligated to respond to comments or input. The Board will provide written responses as deemed appropriate.
IV. Reports from Directors, Principals, and Committees
a. Executive Director Report – Expectation: The Executive Director will update the Board on progress toward financial and operational strategic priorities.
b. Chief Academic Officer Report - Expectation: The CAO will update the Board on progress toward instructional and cultural strategic priorities.
c. Committee Reports – Expectation: Committee Chairs will update the Board on progress with each committee.
i. Finance – No meeting this month.
ii. SACademic – No meeting this month
iii. PTO – No minutes.
V. Presentation and Discussion
a. Data Dashboard SY24-25 – Expectation: The Executive Director will present the final Data
Dashboard for SY24-25, including both the Instruction & Culture Scorecard and the Finance &
Operations Scorecard.
b. Board Member Term Renewal – Expectation: The Board will complete discussion of terms for
two open seats as well as officer positions for SY25-26.
c. Final Read of FY25-26 Budget – Expectation: The Executive Director will present the final
proposed budget for FY25-26.
d. Executive Session C.R.S. §24-6-402(4) – Expectation: As needed, the Board may call an executive session for one of the specific topics identified below via a 2/3 majority.
i. Discussions regarding buying or selling property;
ii. Conferences with an attorney to receive legal advice;
iii. Matters required to be kept confidential by state or federal law (e.g., student academic records);
iv. Security arrangements or investigations;
v. Determining contract negotiation strategies;
vi. Personnel matters;
vii. Consideration of documents protected from disclosure under the Open Records Act; or
viii. Discussion of individual students where public discussion would adversely affect the student involved.
e. Work Session Summary – Expectation: The Board Chair will summarize the topics discussed during the work session prior to this formal meeting.
VI. Executive Summary
a. Board Member Term Renewal – Expectation: The Board will vote to fill two open seats as well as
assign officer positions for SY25-26.
b. Adoption of FY25-26 Budget – Expectation: The Board will vote to adopt the final proposed
budget for FY25-26.
VII. Board Meeting Self-Scoring – Expectation: The Board will self-score their performance for the meeting according to preset criteria.
VIII. Adjourn Meeting
Board Meeting Minutes
Monday, June 9, 2025
Board Members Present: Also Present:
Dan Klenjoski Treasurer Brent Reckman Executive Director
Kevin Sanchez Board Member Sarah Gramarossa Chief Academic Officer
Autumn Coffee Secretary-online Andrea Foust Director of Finance
Larissa Fransua Board Member Stacy McCleskey Exec. Admin. Manager
Jen Halford
Minutes of the regular board meeting of The Academy held at 11800 Lowell Blvd, Westminster, CO 80031 in Adams County on June 9, 2025.
I. Open Meeting
A quorum being present, Mr. Reckman called the meeting to order at 5:37 pm.
II. Consent Agenda
a. Mr. Sanchez moved to approve the May 19, 2025, minutes. Seconded by Ms. Fransua.
Discussion: None
Ayes: Mr. Klenjoski and Mrs. Coffee
Nays: None
III. Public Comment
No public comment was received.
IV. Reports from Directors, Principals, and Committees
a. Executive Director Report
i. Finance and Operations
1. The FY26 budget was completed.
ii. Enrollment
1. 92% of our families reported that they will return next year. This is in line with past years reporting.
2. The students who are not returning next year, gave the following reasons why they are withdrawing:
a. 28 students are moving.
b. 19 students wanted a school location that was more convenient.
c. 11 students wanted more athletic offerings.
d. 30 students wanted better options (specialized programming).
e. 33 8th student moving to bigger high school (77.4% of 8th grade students are staying).
3. There are some ideas for next year to share stories about what our students are currently doing in high school, as a way to support retention efforts.
iii. Facilities
1. Construction has started, and demolition has been moving very fast and right on schedule.
b. Chief Academic Officer Report
i. There are no updates to share aside from the scorecard data that will be presented.
c. Committee Reports
i. Finance – No meeting this month.
ii. SACademic – No meeting this month.
iii. PTO – No minutes.
V. Presentation and Discussion
a. Data Dashboard SY24-25 –
i. Instruction & Culture Scorecard – There are 32 key performance indicators on the scorecards for lower elem., upper elem., MS, and HS.
1. Reading – 2 out of 4 goals were met.
2. Math – 3 out of 4 goals were met.
3. Culture – 4 out of 4 goals were met.
4. Personal Leadership Development - 4 out of 4 goals were met.
ii. Finance & Operations Scorecard
1. Finance – 8 out of 8 goals were met in Staff Compensation, Staff Demographics, Finance Compliance, and Long-Term Planning.
2. Operation – 4 out 4 goals were met in Enrollment, Student Demographics, Customer Satisfaction, and Feedback Pathways.
3. Governance Scorecard - 4 out 4 goals were met in Tracking Strategic Initiatives, Board Self-Evaluation, Board Representation, and Board Succession Plan.
b. Board Member Term Renewal
i. There are Board term renewals for Kristen Cofrades and Larissa Fransua to serve another two years.
ii. Amy McDuffee has stepped down so there is an open seat for her position.
iii. Officer positions for SY25-26 will be discussed and voted on at the next Board meeting when all members are present.
c. Final Read of FY25-26 Budget
i. There is nothing major that has changed since the last read of the budget.
ii. There are some minor changes in the total revenue line because of final grant funding and final salaries for new hires.
VI. Executive Summary
a. Vote to approve Board Member Term Renewal
Mr. Sanchez made a motion to approve the Board member term renewal for Kristen Cofrades. Ms. Fransua seconded the motion.
Discussion: None
Ayes: Mr. Klenjoski and Mrs. Coffee
Nays: None
Mr. Sanchez made a motion to approve the Board member term renewal for Larissa Fransua. Mr. Klenjoski seconded the motion.
Discussion: None
Ayes: Mrs. Coffee
Nays: None
Ms. Fransua made a motion to approve the replacement of Board member Amy McDuffee with Jen Halford. Mr. Sanchez seconded the motion.
Discussion: None
Ayes: Mr. Klenjoski and Mrs. Coffee
Nays: None
b. Adoption of FY25-26 Budget
Mr. Sanchez made a motion to approve the adoption of FY25-26 budget. Ms. Fransua seconded the motion
Discussion: None
Ayes: Mr. Klenjoski and Mrs. Coffee
Nays: None
VII. Board Meeting Self-Scoring 4
VIII. Adjourn Meeting 6:10 pm.