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July 2024 Meeting Agenda and Minutes

Board Retreat Agenda – Summer 2024

Monday, July 29, 2024 8:00am-12:00pm

Summit @ Main Campus

Meeting Opening (5 min.)

       Open Meeting

The Academy’s mission is to help all students grow into college ready, exemplary citizens by combining academic mastery with personal empowerment to drive lifelong success. We serve our full community by intentionally developing a school culture that embraces diversity, equity, and inclusion. With this in mind, the Board of Directors welcomes all members of our community to this meeting and invites each person to begin our time together in whatever way will help ground you for thoughtful and productive discussion - a few deep breaths, a prayer, a moment to organize your thoughts, or whatever meets your needs.

·         Consent Agenda

    • Approve Agenda

    • Approval of June 10, 2024, minutes

·         Public Comment

The chairperson will recognize anyone who signs the request form before the meeting time. Public comment and input shall be limited to fifteen minutes total, ten minutes per topic, and 2 minutes per speaker.  Neither Board members nor Academy staff is obligated to respond to comments or input.  The Board will provide written responses as deemed appropriate. 

Welcome (10 min.)

Purpose – Connect, nourish, and deepen relationships.

  • Eat Breakfast - Food Will Be Provided

  • Agenda Review

Annual Work Plan & Scorecard (100 min.)

Purpose – Ground ourselves in the strategic plan and identify the work we will prioritize over the next 12 months in its pursuit as well as how that work will be measured and reported.

  • Review 5-Year Strategic Plan (5 min.)

  • Senior Admin Present 2024-25 Annual Work Plans (45 min.)

  • Develop Governance Annual Work Plan (40 min.)

    • Complete 2023-24 Board Self-Evaluation

    • Discuss priorities for Board development in 2024-25

    • Discuss Revisions to Board Self-Evaluation for 2024-25

  • Identify Data Points for the 2024-25 Bi-Annual Scorecard Reporting Template (10 min.)

    • Finalize 2024-25 Bi-Annual Scorecard at August Meeting

Governing for Greatness: Board Training Review and Ongoing Development (80 min.)

Purpose – Dedicate time to ongoing training in the pursuit of continuous improvement.

  • Review Board Procedural Manual

  • Complete Title IX Training

  • Review Fiduciary Responsibilities & Conflict of Interest Policy

  • Review Board Communication Pathways & Open Meetings Guidance

  • Clarify Board Officer Roles

  • Review CSI Board Training Resources

Presentation & Discussion (30 min.)

Purpose – Work through additional items of Board business.

·         Charter School Institute Organizational Submissions

·         Enrollment Data Review

·         Committee Priorities for 2024-25

o   Finance Committee Focus on Facilities Development

o   SACademic Committee Focus on Family, School, & Community Partnerships

Closing (15 min.)

Purpose – Reflect on the effectiveness of the Board Retreat and conclude with clear next steps.

  • Revisit Purpose of Agenda Items to Measure Effectiveness

  • Confirm Action Steps to Complete in 2024-25

·         Board Meeting Self-Scoring

·         Adjourn Meeting

Board Meeting Minutes

Monday, July 29, 2024

Board Members Present:                                            Also Present:
Sarah Drewlow    Chairperson                                    Brent Reckman       Executive Director
Dan Klenjoski       Treasurer                                       
Kristen Cofrades  Board Member                                                              
Kevin Sanchez      Board Member                              
Autumn Coffee    Secretary
Amy McDuffee    Vice Chairperson
Larissa Fransua    Board Member                              
         Minutes of the regular board meeting of The Academy held at 11800 Lowell Blvd, Westminster, CO 80031 in Adams County on July 29, 2024.
I.                    Open Meeting
A quorum being present, Mrs. Drewlow called the meeting to order at 8:00 am.
II.                  Consent Agenda
a.      Mrs. McDuffee moved to approve the June 10, 2024, minutes. Seconded by Ms. Fransua.
Discussion:           None
Ayes:                    Mrs. Cofrades, Mr. Klenjoski, Mr. Sanchez, Mrs. Coffee
Nays:                    None
Abstention:          Mrs. Drewlow, because she missed the June meeting
III.                Public Comment
There was no public comment this month.
Iv.                    Reports from Directors, Principals, and Committees
a.      Executive Director Report
                                         i.      Instruction and Culture – We will have a full update in the June meeting. We are waiting for the semester to officially end before asking for principal updates.
                                        ii.      Enrollment Update – We are in the same basic spot as we were in April. We have run another Facebook ad targeting families with lower elementary children.
                                      iii.      Facilities Master Plan Update – We have nothing new to report. We are set to begin the bathroom demo on Tuesday, May 28.
b.      Finance Committee
                                         i.      As far as the legislative session is concerned, there are no boxes left unchecked as they relate to charter schools; this is very good news.
                                        ii.      We have asked principals to spend their supply budgets by purchasing items for next year.
                                      iii.      2024-2025 Budget – The proposed budget was presented. There are very few changes to note.
c.       SACademic Committee – No meeting in April.
d.      PTO – The May minutes were included, but no additional comments were made.
V.                 Annual Work Plan and Scorecard
a.      Strategic Plan – We continue to strive toward our goals relating to academics and culture. We have seen growth in each of the last three years.
b.      Principal Presentations – Each of the level principals took time to share their goals and how they plan to implement those goals throughout the year.
VI.                Governing for Greatness
a.   2023-2024 Self-Evaluation – We had multiple wins from this past year including moving forward with the facilities master plan, transitioning new leadership, and continuing with succession planning.
VII.                Presentation and Discussion
a.      Review of the Board Manual – We reviewed and signed the Oath of Office and Profile Agreement.
b.      Title IX Training – The board has three main responsibilities: help create conditions for equality, refer items to the school leadership, and support the school leadership.
c.       We reviewed the fiduciary duties of the board.
d.      We reviewed the open meetings law criteria.
e.      The board officer roles were clarified.
f.      If people are interested in additional training, two specific opportunities are the League’s annual conference and the CSI references.
VIII.                  Board Meeting Self-Scoring Board Self-Scoring – Today’s meeting was both efficient and met expectations, so the score is 4.
IX.                Adjourn Meeting
Mrs. Drewlow adjourned the meeting at 12:05 pm.