February 2026 Meeting Agenda and Minutes
The Academy
Board of Directors
Board Meeting
Monday, February 23, 2026
5:00pm
Agenda
I. Open Meeting
The Academy’s mission is to help all students grow into college ready, exemplary citizens by combining academic mastery with personal empowerment to drive lifelong success. We serve our full community by intentionally developing a school culture that embraces diversity, equity, and inclusion. With this in mind, the Board of Directors welcomes all members of our community to this meeting and invites each person to begin our time together in whatever way will help ground you for thoughtful and productive discussion - a few deep breaths, a prayer, a moment to organize your thoughts, or whatever meets your needs.
II. Consent Agenda
a. Approve Agenda
b. Approval of January 26, 2026 minutes.
III. Public Comment
The chairperson will recognize anyone who signs the request form before the meeting time. Public comment and input shall be limited to fifteen minutes total, ten minutes per topic, and 2 minutes per speaker. Neither Board members nor Academy staff is obligated to respond to comments or input. The Board will provide written responses as deemed appropriate.
IV. Presentation and Discussion
a. Scorecard Updates - Expectation: Principals will share first semester updates on the Instruction & Culture Scorecard as well as progress with their Annual Work Plans. The Executive Director will share first semester updates on the Finance & Operations Scorecard.
b. Draft Strategic Plan – Expectation: The Executive Director will present draft language for the new strategic plan.
c. Review Attendance Policy - Expectation: The Chief Academic Officer will present and discuss revisions to the draft policy.
V. Reports from Directors, Principals, and Committees
a. Executive Director Report – Expectation: The ED will update the Board on progress toward financial and operational strategic priorities.
b. Chief Academic Officer Report - Expectation: The CAO will update the Board on progress toward instructional and cultural strategic priorities.
c. Committee Reports – Expectation: Committee Chairs will update the Board on progress with each committee.
i. Finance – No meeting this month.
ii. SACademic – No report this month.
iii. PTO – Short meeting online to discuss final preparations for the Glow Party.
VI. Executive Session C.R.S. §24-6-402(4) – Expectation: As needed, the Board may call an executive session for one of the specific topics identified below via a 2/3 majority.
a. Discussions regarding buying or selling property;
b. Conferences with an attorney to receive legal advice;
c. Matters required to be kept confidential by state or federal law (e.g., student academic records);
d. Security arrangements or investigations;
e. Determining contract negotiation strategies;
f. Personnel matters;
g. Consideration of documents protected from disclosure under the Open Records Act; or
h. Discussion of individual students where public discussion would adversely affect the student involved.
VIII. Executive Summary
a. N/A - There are no items up for a Board vote in this meeting.
V. Adjourn Meeting
Board Meeting Minutes
Monday, February 23, 2026
Board Members Present: Also Present:
Sarah Drewlow Chairperson Brent Reckman Executive Director
Kevin Sanchez Vice Chairperson Sarah Gramarossa Chief Academic Officer
Dan Klenjoski Treasurer Stacy McCleskey Exec. Admin. Manager
Kristen Cofrades Secretary Stephanie Mann High School Principal
Autumn Coffee Board Member Roxanne Ellsworth Middle School Principal
Larissa Fransua Board Member-online Katy Stillman Elem. 3-5 Principal
Jen Halford Board Member-online Suzie Galbraith Elem. K-2 Principal
Minutes of the regular Board meeting of The Academy held at 11800 Lowell Blvd, Westminster, CO 80031 in Adams County on February 23, 2026.
I. Open Meeting
A quorum being present, Sarah Drewlow called the meeting to order at 5:02 pm.
II. Consent Agenda
a. Sarah Drewlow moved to approve January 26, 2026, minutes. Seconded by Kevin Sanchez
Discussion: None
Ayes: Dan Klenjoski, Kristen Cofrades, Autumn Coffee,
Larissa Fransua, Jen Halford
Nays:
III. Public Comment
There was no public comment this month.
IV. Presentation and Discussion
a. Scorecard Updates
i. Each level principal presented their middle of the year data updates on student progress.
ii. The Executive Director gave updates to the Finance, Operations, and Governance scorecards.
b. Draft Strategic Plan
i. The same structure that was used in the current strategic plan is being followed in the new strategic plan, with the addition of key actions to support the achievement of the goals.
ii. The new plan will still include Prepare, Explore, and Empower with minor changes in the goals.
iii. There will be simple and easy tangibles for the community to understand.
iv. There is discussion about how we should celebrate the end of the current strategic plan and then how we move on to the next level with the new strategic plan.
v. The theme of the new strategic plan will be “Elevating Learning and Community” with an emphasis on:
1. Athletics
2. Community events
3. Communication
4. Staff support
5. Safety
6. Finance, Operations and Governance
c. Review Attendance Policy
i. The biggest change was the removal of verbiage that four partial absences were equal to one full day.
ii. There was also a communication section added for families.
iii. The policy was reviewed by CDE and was given the green light.
iv. Once the policy is approved, the team will present it to K-12 staff and share the new tangible pieces to support attendance.
v. The new policy will be shared with families before the 26-27 school year.
V. Reports from Directors, Principals, and Committees
a. Executive Director Report
i. Finance and Operations
Scorecards were updated.
ii. Facilities Master Plan
1. There is good progress being made on the addition and permits have started to be pulled for the athletics project.
2. Some contingency funds have been used.
3. All remaining contingency funds will roll over to the cafeteria and athletics
projects.
iii. Enrollment
1. Working through processes that are normal at this time of year. Last month it was reported that there was a 13.5% increase in enrollment, but now it’s about even as in years past.
b. Chief Academic Officer Report
i. Graduation trajectory
1. The Class of 2026 has 99% of the students on track to graduate.
2. One student will not graduate this year.
3. Thirteen students are on the watch list and they are being monitored and mentored.
ii. Attendance update
1. Attendance is on track from where we were last year.
iii. Strategic initiatives
1. Principal reports were completed and reviewed.
c. Committee Reports
i. Finance – No meeting this month.
ii. SACademic – No report this month.
iii. PTO – There was a short meeting online to discuss final preparations for the Glow Party.
VI. Adjourn Meeting – Sarah Drewlow adjourned the meeting at 6:54 pm.